Main Purpose:
• Take responsibility on all aspects of a trade in the full lifecycle of the shipment
• Coordinate between internal divisions and external counterparties
Knowledge Skills and Abilities, Key Responsibilities:
Knowledge, Skills and Abilities
- Knowledge on international trade and logistics preferred
- Proficiency in English and either French or Spanish is required
- Ability to be flexible and work to deadlines and under pressure
- Communication skill and problem-solving skill are very important
- Sensitive on numbers and able to identify the profit/loss in full course of the shipment
- Able to work in details while maintaining full picture of the shipment
- Efficient and well-organized, able to take responsibility, performance driven
Flexibility for future relocation is expected
Key Responsibilities
1. Contract preparation
- Coordinate with contract admin to draft the contract
- Coordinate internally and externally to reach agreement on the contractual clauses
- 2. Manage Exposures
- Ensure the payments can be only affected against contractual documents
- Prepare and book the cargo invoices
- Monitor the cargo exposure on day to day basis
- Ensure LCs are fully workable and LC presentation can be made timely
- Other types of payments incl. T/T, DP, credit, RMB L/C
- VAT forecast and collection for domestic shipments
- 3. Logistics
- Logistics arrangement including bulk, container, rail, truck, barge, warehouse etc.
- Coordinate to prepare the issuance of shipping documents
- Screen the service provider and report incidents happened
- Conduct Due Diligence check on storage locations
- Ensure the business/commodity/quality are in compliance with customs and local regulations
- 4. Quantity and Quality management
- Nominate surveyor and send out supervision appointments
- Arrange for assay analysis and ensure the result can be reported on time
- Coordinate to resolve the onsite issues on quantity and quality
- 5 Stock
- Identify the stock type and arrange for stock inspection per company rules
- Coordinate with warehouse to reconcile the stock position
- Organize stock audit if required
- 6. Hedging and pricing
- Calculate the hedging quantity
- Enter hedge and adjust if required
- Ask for QP optionality declaration
- Coordinate the pricing orders between customers and DD, collect pricing confirmations.
- 7. System
- Prompt and timely update on operations system
- Use system reports to control the shipment flow/accurate data entry/exposures, evaluate the common issues to save operational cost
Key Relationships and Department Overview:
Key Relationships
- External counterparties, including suppliers, receivers and service providers
- Internal: traders, deals desk, finance, credit, accounting, tax, legal in shanghai and other offices