Principal Responsibilities

Serve as the point of contact in IBG Management Office in liaising with Group senior management, external client, and internal stakeholders
Provide high-level administrative support by producing documents, briefing papers, reports and presentations independently for IBG Head to deliver
Assist in logistics planning and arrangement on events, conferences, learning activities, and VIP visits
Responsible for meeting coordination, meeting material preparation/collection, meeting minutes taking etc
Under supervision of IBG Head, follow up progress on discussions, meetings, and decisions to assure timely response by the person(s) with designated responsibility
Maintain senior's personal record (travel record, leave record, claim record, etc.)
Perform other duties as assigned

Education And Relevant Experience

More than 3 years' working experience in related field in a large multinational company, being familiar with the daily secretarial work
University degree or above
Excellent English skills in both speaking & writing
Great people skills with good communication
Fast learner, detail oriented and reliable
Smart thinking and fast to deliver a satisfactory result
Open minded with creative thinking
Have a strong sense of responsibility and commitment to teamwork

Primary Location
China-PRC - Shanghai

Job
Administration

Schedule
Regular

Job Type
Full-time

Job Posting
Sep 24, 2025, 7:00:00 PM