General Job Function
This position will provide day-to-day support to business leaders, and involved in the areas of commercial coordination, government affairs, customer relations, etc.
Duties And Responsibilities
- EA Support to Business: (70%)
- Assist business leaders in planning, logistics, conferences, accommodation and visits by internal/ external clients.
- Support Asia President in business development activities to meet the organization's business objectives.
- Help maintain amicable relationships with customer personnel as point of contact for requests and in day-to-day communication, up to and including senior manager/vice-president/President levels.
- Understand customers' requests and expectations in order to support their needs.
- Prepare weekly and monthly reports for Westinghouse Executive Management.
- Facilitate and take meeting minutes in both Chinese and English when needed.
- Support the expenses reimbursement for Asia President and key business leaders.
- Facility and Supply Chain Management: (10%)
- Coordinate with HQ Facility to implement facility policy, renew office lease, office renovation, company license update or renewal, liaise with local property management, car leasing company, manage office supplies, etc.
- Expatriate Services: (5%)
Where appropriate, coordinates with global mobility in providing relocation services to expatriates and their family members, including but not limited to the coordination of visa, logistics etc.
Admin management: (15%)
Communicate with all stakeholders to establish and implement office admin policies and procedures.
- Handle office operation matters, including mobile phone bills, office safety, support IT equipment renewal.
- Other ad-hoc tasks/ assignments as delegated by Asia President, and China HR Manager.
Education:
Bachelor degree in English, Secretary or Business Admin
Years of Experience:
At least 8 years experience in a related administration position with international experience.
Skills And Competencies
- Strong sense of responsibilities and nice personality, A good team player;
- Good communications skills in both delivering external and internal messages, and in influencing internal decision-making processes;
- Ability to Interface with senior management, other Westinghouse unit personnel, customer executives and high-ranking industry officials;
- Assertiveness while negotiating and executing large, complex projects that require cooperation of multiple organizations;
- Ability to participate in complex information sharing with internal and external customers, including delivery of presentation material;
- Excellent English proficient; Good at written, oral English and translation (on spot and written). Good computer skills, in particular in Microsoft office system; knowledge about web operation a plus.
- Proven business acumen sufficient to recognize opportunities, and help support the China MD in developing strategies
- Knowledge of, and familiarity with, the power generation industry in China. Experience in Nuclear industry is a plus but not necessary.
- Previous governmental negotiation experience at the GM/VP level of PRC state entities
- Mandarin + English language skills