Key Responsibilities
- Provide comprehensive administrative support to multiple senior managers within the account management team, including complex calendar management, meeting scheduling, travel booking, and expense report processing.
- Efficiently prepare, organize, and distribute various professional documents (e.g., client reports, presentations, proposals, and contracts), ensuring format compliance and content accuracy.
- Coordinate and organize team meetings, including booking conference rooms, preparing agendas, taking and distributing meeting minutes, and tracking action items.
- Maintain and update client files, contract documents, and project materials, ensuring the accuracy and confidentiality of all information.
- Serve as a key communication bridge between the team and internal/external clients (including international colleagues), using
English
as the primary language for written and verbal communication. - Handle phone calls, receive visitors professionally, and efficiently address various inquiries.
- Assist the team in preparing client meeting materials and participate in follow-up activities; support the handling of client-related invoicing and payment tracking.
- Support the planning and organization of client events, seminars, or internal team activities.
- Complete other related tasks assigned by supervisors.
Qualifications
- Bachelor's degree or above,
no specific major required
. - Minimum of
2 years
of relevant administrative support or team assistant experience (
fresh graduates do not meet the requirements
). - Proficiency in English
, with excellent
written and verbal communication skills
, able to use it as a working language for professional exchanges. - Proficient in
Microsoft Office software (
Word, Excel, PowerPoint, Outlook
). - Exceptional organizational and multitasking abilities, attention to detail, and able to maintain accuracy under pressure.
- Strong communication and interpersonal skills, with a high sense of customer service and teamwork.
- Ability to handle sensitive and confidential information with a high degree of discretion and professionalism.
- (Preferred) Experience in real estate, consulting, finance, or related professional services industries; experience supporting sales or account management teams.