IKEA Supply China (ISCN) was established in accordance with the requirements of the global wholesale structure of IKEA. With IKEA Supply AG, located in Switzerland, as its parent company, IKEA Supply China consists of 6 regional wholesale trading companies including IKEA Supply China Co., Ltd., IKEA Food Supply China Co., Ltd., and IKEA Supply (Foshan) Co., Ltd. etc., responsible for different areas and categories. In the IKEA value chain, ISCN is in charge of IKEA wholesale business of the Asia-Pacific region. At present, there are around 140 co-workers within ISCN, located in cities including Shanghai, Tianjin, Shenzhen, Nantong, Foshan and Dongguan.
Job DescriptionPurpose of function
How the function contributes to the business of IKEA
The objectives of Customs Compliance and Operations are:
- To secure import and export processes anchored with excellence in operations and a culture of compliance that supports strategic goals within the global customs organization and aligned with IKEA vision, strategies and directives.
- To develop and secure strategic partnerships internally and externally that drive change, secure compliance and support operational excellence to achieve that support the business goals.
- To be the trusted resource within the assigned region making Customs and Trade compliance accessible to all internal and external stakeholders.
- Proactively share information with key stakeholders and provide reliable and timely responses that support the customs operations.
Compliance means to secure all declarations are accurate and complete and made in compliance with local requirements and regulations as well as with internal controls. It includes partnering with key stakeholders to secure all cross border shipments can be imported or exported compliantly and are aligned with Supply Chain Security requirements based on WCO SAFE framework.
Purpose of job
As assigned by IKEA Supply AG (ISAG) or an ISAG wholesaler subsidiary, and together with Manager lead, manage and organize the import and export activities among customs co-workers in team grouping for the assigned geographical area (country or group of countries) to secure operational excellence and maximize compliance.
Assignment
Job specific key tasks and responsibilities
- Responsible for day-to-day compliance activities and operations within in Customs and Trade Compliance function, including, but not limited to post entry/re-taxation, 4 eye classification principle, bonded/FTZ, drawback, free trade agreement programs and utilization, and expansion into new markets, as well as other government agency enforcement requirements through customs authorities.
- Serve as direct liaison with customs authorities specific for daily compliance activities and special regulatory procedures and programs such as free trade agreements, post entry / re-taxation filings, disclosures, request for information and drawback. Provide support to ISAG, a wholesale subsidiary, CO team and the countries assigned within a designated geographical region with regulatory requirements as needed.
- Collaborate with ISAG Customs and Trade Compliance and/or Customs Compliance Manager in assigned geographical location to establish and maintain controls that ensure compliance and mitigate risks of non-compliance. Lead or support the resolution of customs compliance issues as they arise.
- Together with ISAG Customs and Trade Compliance and/or the Customs Compliance Manager, in assigned geographical location, establish and maintain compliance procedures, working methods, and systems/tools requirements.
- Assist Customs and Trade Compliance activities in the areas of audits, ADD/CVD investigations, rulings, court cases, as well as single window initiatives.
- Lead or support periodic self-reviews and audits and provide assistance with external customs audits as needed.
- Provide customs and trade advice to key stakeholders and projects to integrate customs and compliance into IKEA‘s value chain, delivering both compliance and cost reduction.
- Contribute to IKEA Requirements and Compliance working groups (PRIO/CRIO) in IKEA, when needed and anchor results in working methods with ISAG, Process Development, CO and countries assigned within the region.
- Ensure tariff number accuracy within the assigned geographical locations where an Inter IKEA legal entity is the importer of record, using the 4-eye principle. Manage day to day classification activities, including tariff disputes. Identify required other government agency import/export requirements associated with assigned classification and supplier/origin. Ensure these requirements are communicated within the IKEA value chain and operations.
- Assist in defining requirements and testing for customs tools and solutions that support compliance with legal requirements. Provide support with regulatory interpretation and gap analyses of current working methods and solution configuration.
- Contribute to customs expansion projects to ensure compliance readiness before the start of customs operations.
- Build strategic relationships and networks with internal and external business partners, including Customs or Government officials/agencies, to minimize risk and maximize customs and trade benefits, supporting compliance and improving operational efficiency to lower costs.
- In collaboration with ISAG and manager in assigned region conduct customs related training and education programs to enhance customs compliance awareness, knowledge and capabilities in IKEA and among suppliers.
- Maintain up to date regulatory knowledge and analytical skills to adapt to changes in business, regulations or systems change to meet the business needs.
- Assume responsibility for other tasks and projects as assigned.
Competence is knowledge, motivation and capability to perform in all situations and activities the assignment requires.
knowledge
- Strong knowledge of customs and trade compliance including classification, valuation, country of origin, free trade agreements, bonded management and other customs related topics.
- A comprehensive understanding of how customs functions within the value and supply chain, and how to incorporate customs and trade compliance controls into operations.
- Proficiency in conducting compliance reviews and working with external customs audit.
- Proficient in MS Office applications
- Fluent in English, both written and spoken.
motivation
- Strong interest in regulatory requirements and compliance, with a focus on multi-national customs and trade knowledge.
- Enthusiastic about import/ export processes and supply chain operations.
- Passionate about working with people and building collaborative relationships.
- A continuous learner, with an eye for detail and a curiosity to understand the “why” behind processes.
- Motivated to drive change and discover optimal solutions.
- Enjoy working in a global environment.
- Proactive in taking leadership to develop new solutions and optimize existing ones.
capabilities
job-specific capabilities
- Process-driven with a proactive approach to find better ways of working.
- Strong analytical mindset and attention to detail.
- Self-starter with the ability to learn quickly.
- Deep understanding of customs and trade compliance.
- Excellent written and verbal communication skills.
- Ability to thrive in a fast-paced environment and effectively address challenges that come with rapidly changing regulatory and business environment.
leadership capabilities
Leadership is everyone’s responsibility at IKEA. Leadership behaviours differ depending on your position and your level of leadership – leading myself, leading others, leading leaders and leading matrix partners.
Develop the business and deliver results
Lead and develop people
Inspire and clarify
Create togetherness
Find better ways
Enable change
Additional Information
This job location is in Shanghai. We look forward to receiving your application online in English. For information about the recruitment process, please contact Recruiter Jason Ni. Email address is jason.ni@inter.ikea.com.